Fax Nonmedical FMLA Paperwork Online
You can use FaxItOnce for nonmedical FMLA administrative paperwork when your employer or leave administrator accepts it by fax. Confirm the document and fax number with HR before uploading. FaxItOnce is not HIPAA-compliant and does not sign BAAs. We do not review or screen documents. Do not use FaxItOnce to send medical records or protected health information. Need to send just one? Send a one-time fax for $2.75.
$2.75 · Up to 45 pages · No subscription
Send Nonmedical PaperworkPDF only · Up to 50 MB
45 pages including cover
One recipient per fax
Free account required
Upload protected by HTTPS
Final result by email and dashboard
Which FMLA documents can I send?
Use this service only for administrative correspondence that contains no medical information, such as a scheduling letter or an administrative request confirmed by HR. Check every attachment. Do not upload WH-380-E or WH-380-F medical certifications, provider statements, diagnoses or medical records.
Where should the paperwork go?
Use the fax number in your employer or leave administrator instructions. If the instructions do not specify fax, ask HR about the accepted method. FaxItOnce cannot determine your eligibility, return deadline or correct recipient.
What about medical certifications?
The Department of Labor identifies WH-380-E and WH-380-F as medical certification forms. Ask your employer or leave administrator how to submit those documents outside FaxItOnce. Do not remove required medical information merely to use this service.
How to send eligible paperwork
1. Confirm with HR
Confirm fax is accepted for your nonmedical administrative document and obtain the recipient number.
2. Prepare and upload your PDF
Check every page for medical information. Create a free account and upload only eligible paperwork, up to 45 pages and 50 MB.
3. Pay, send and check the result
Buy fax credit, verify the number and send. Keep the final transmission result and confirm receipt with HR if needed.
Frequently asked questions
Can I fax WH-380-E or WH-380-F with FaxItOnce?
No. These are medical certification forms. Ask HR or your leave administrator for another approved submission method.
Where do I find my return deadline?
Follow the deadline and submission instructions in your employer or leave administrator notice. Ask HR about unclear instructions. FaxItOnce does not determine FMLA deadlines.
What does FaxItOnce accept?
PDF files up to 50 MB and 45 pages, including any cover page, sent to one recipient for $2.75. A free account is required; there is no subscription. Do not upload medical records or protected health information.
Does delivery confirmation mean my paperwork was accepted?
No. Carrier confirmation records transmission to the receiving fax system. It does not establish that the recipient reviewed, accepted or processed the paperwork. Check the final result in your dashboard and email, and follow up with the recipient when needed.
What happens if sending fails?
Temporary failures may be retried automatically up to four times. Invalid numbers or document problems may require correction. We email the final result. A failed transmission leaves your fax credit in your account; it does not automatically refund the purchase.
Official instructions
Follow the current instructions from your recipient. FaxItOnce is an independent transmission service.
Related resources
Davis Hill, founder, FaxItOnce (a GovBotics service).