Fax Medical Records Online
Secure, Fast, $2.75 Flat Rate
Medical Records, Insurance Claims, Referrals, and Prescriptions
Up to 45 Pages. No Subscription.
Yes, medical records can be sent by fax when proper safeguards are used. FaxItOnce provides secure online transmission with delivery confirmation for $2.75 per fax, up to 45 pages.
Medical Fax Quick Facts
Why Fax Is Still Used
Universal acceptance across all healthcare providers
Common Documents
Records, referrals, insurance claims, prescriptions
FaxItOnce Cost
$2.75 flat — up to 45 pages
After Delivery
Documents deleted from servers automatically
HHS Guidance
The U.S. Department of Health and Human Services (HHS) states that protected health information (PHI) may be disclosed by fax when reasonable safeguards are in place to protect against unauthorized access.
Why Do Healthcare Providers Still Use Fax?
Despite advances in digital health records, fax remains the primary method for transmitting medical documents between healthcare providers, insurance companies, and patients. Here is why:
Industry Standard
Fax has been the standard method for transmitting medical documents for decades. Most healthcare offices still require it.
Legal Requirements
Many states require signed fax confirmations for medical records requests, prescriptions, and prior authorizations.
Interoperability Issues
Different EHR systems often cannot communicate directly. Fax bridges the gap between incompatible systems.
Universal Acceptance
Every doctor's office, hospital, pharmacy, and insurance company has a fax number. It is the universal standard.
What Medical Documents Can I Fax?
FaxItOnce handles all common healthcare documents. Upload your PDF and send to any fax number for a flat $2.75.
Medical Records Requests
Request or send patient records between providers, hospitals, and specialists.
Insurance Claims
Submit claims, explanations of benefits, and supporting documentation to insurers.
Referrals & Authorizations
Send specialist referrals and pre-authorization forms to insurance companies.
Prescriptions
Fax prescription orders and refill requests to pharmacies and providers.
Lab Results
Transmit lab work, test results, and diagnostic reports between offices.
Prior Authorizations
Submit prior authorization requests for procedures, medications, and treatments.
Why Do People Fax Medical Documents Instead of Emailing?
Most healthcare providers, insurance companies, and pharmacies require fax rather than email for document submission. Here is what FaxItOnce offers:
Encrypted Transmission
Your documents are transmitted using encrypted connections, protecting data in transit.
No Document Storage
After successful delivery, your files are deleted from our servers. We do not retain copies of your documents.
Secure Payment via Stripe
Payment processing is handled by Stripe, a PCI-DSS Level 1 certified processor. We never see or store your card details.
Delivery Confirmation
You receive email confirmation when your fax is successfully delivered to the recipient fax machine.
Important Notice
FaxItOnce is not a HIPAA-compliant service. We are a general-purpose online fax service designed for individuals who need to send documents to healthcare providers, insurance companies, and pharmacies. If your organization requires HIPAA-compliant fax transmission, please use a service specifically certified for that purpose.
How Do I Fax Medical Records Online?
Upload Your Medical Document
Upload a PDF of your medical records, insurance claim, referral, or prescription. Up to 45 pages per fax.
Enter the Fax Number
Enter the recipient fax number — your doctor, hospital, insurance company, or pharmacy.
Pay $2.75 & Send
Pay securely with Stripe. Your medical records are faxed immediately with delivery confirmation.
Cost to Fax Medical Records: Price Comparison
Medical records packets are often 15-30 pages. Per-page pricing at retail stores adds up fast.
| Service | 15-Page Fax | 30-Page Fax | Monthly Fee |
|---|---|---|---|
| FaxItOnce | $2.75 | $2.75 | $0 |
| eFax | $16.99/mo + overage | $16.99/mo + overage | $16.99 |
| Retail Store | $15.00-$37.50 | $30.00-$75.00 | N/A |
* Retail store prices estimated at $1.00-$2.50 per page. eFax pricing based on published Plus plan rate.
Frequently Asked Questions
Is faxing medical records HIPAA-compliant?
Fax itself is an accepted method for transmitting PHI under HIPAA when reasonable safeguards are in place. However, FaxItOnce is not a HIPAA-compliant service. We are a general-purpose online fax service for individuals who need to send documents to medical offices, insurance companies, and pharmacies. If your organization requires HIPAA-compliant fax transmission, please use a service specifically certified for that purpose.
Can a patient fax their own records?
Yes. Patients can fax their own medical records to any healthcare provider, insurance company, or other recipient. HIPAA restrictions apply to covered entities (healthcare providers, insurers), not to individual patients sending their own information. Upload your records as a PDF and send for $2.75.
Do I need a cover sheet for medical faxes?
A cover sheet is strongly recommended for medical faxes. It helps ensure the fax reaches the correct department and recipient, and it can include confidentiality notices. FaxItOnce includes a free professional cover sheet with every fax.
Is online fax safer than email for medical records?
Generally yes. Standard email is unencrypted in transit and can be stored indefinitely on multiple servers. Fax transmits directly to a specific machine, and FaxItOnce uses encrypted connections and deletes documents after delivery. Many healthcare providers accept fax but not email for this reason.
How much does it cost to fax medical records?
FaxItOnce charges a flat $2.75 per fax for up to 45 pages. Medical records packets are often 15-30 pages, which would cost $15-$75 at a retail store but only $2.75 with FaxItOnce.
What file formats can I upload?
FaxItOnce accepts PDF files up to 45 pages. Most medical records, insurance forms, and prescriptions can be saved or scanned as PDF before uploading.
Do you store my medical documents after faxing?
No. FaxItOnce does not retain your documents after successful delivery. Files are deleted from our servers, minimizing any risk of unauthorized access to your medical information.
Will I get confirmation that my medical fax was delivered?
Yes. FaxItOnce provides delivery confirmation via email and in your dashboard. You will know exactly when your medical records were received by the destination fax machine.
Can I fax medical records internationally?
Yes. FaxItOnce supports faxing to the United States, Canada, United Kingdom, France, Germany, Australia, and Romania. The same flat $2.75 rate applies.
Fax Your Medical Records in Minutes
Secure, encrypted transmission for $2.75 flat. No subscription, no per-page fees, no document storage.
No credit card required until you are ready to send